Features

We help your team to work more efficiently and consistently. Lean why and how.

Easy to Learn, Fun to Use

Shying away from introducing another tool to your team? Processes for Trello was built with a focus on clarity and simplicity. We believe a good tool should seamlessly blend into its environment and be as invisible as possible.

Task Dependencies

Lost in interdependent cards and checklist? Processes for Trello allows your team to get a grip on the bigger picture, break down complex work items into smaller tasks and set temporal dependencies on consecutive tasks.

Flexible Template System

Tired of reinventing the wheel on repeating tasks or hard to capture learnings? Processes for Trello gives your team an easy and flexible way to define templates for their recurring routines, and to review and refine them collaboratively.

How to Use

Attach processes to any card

  • Break down complex work items into multiple tasks
  • Have a dedicated card automatically created for each task
  • Create processes from scratch or via templates (see below)
  • Adjust processes any time by adding, removing, or reordering tasks

Navigate tasks and update progress

  • Grasp progress of tasks and process execution at a glance
  • Navigate with one click between processes and tasks
  • Mark tasks as Open, Started or Done for transparency and to avoid double work

Establish task dependencies

  • Model dependencies between tasks
  • Let tasks hold until preceding tasks are done
  • Benefit from automated state updates on dependent cards

Use templates for recurring tasks

  • Have a board with process templates for your team
  • Add descriptions, attachments, and members to template tasks (they are regular Trello cards, too)
  • Use Template Variables to include information from parent cards on child cards
  • Have template cards automatically duplicated on your work board when attaching a process
  • Let your team refine processes autonomously by giving them write access to the template board

Automatically update task states

  • Sync task states (To Do, Started, Done) based on list memberships of associated cards
  • Automatically update task states as you drag cards to another list
  • Have dependent tasks automatically updates for you
  • Choose to have due dates automatically marked as completed and card members removed if tasks are done
  • Freely configurable, use it with Kanban-style, calendar-style or team-style boards

FAQs

Installation & Setup

Absolutely, Processes for Trello works perfectly with most mobile browsers. Just open Trello.com on your mobile device and use our Power-Up as usual.

For technical reasons by Trello, Power-Up support is very limited in the native Trello apps on Android and iOS. Unfortunately, you cannot use our Power-Up with these apps.

You can use the Processes for Trello Power-Up on private as well as on team boards. However, process templates are only available on team boards.

Process Templates

Process templates are only available on boards which belong to a team. If you have not done so far, create a team first. Then, do the following:

  1. For your team, create a new board that will hold all the templates and give it a name of your choice.
  2. For each template you want to have, create a new list on this board. The name of the list will become the name of the template.
  3. For each task in the template, create a card in the corresponding list. Whenever you will use a template later, all card with their titles, descriptions, attachments, assigned members, etc. will be duplicated on the target board and linked to the process card.
  4. To create a holding point in the template, simply create a card with name “—” (3x minus).

If you want to use templates on a particular board, go to “Power-Up Settings” in the board’s Processes for Trello Power-Up menu (or use the setup wizard if you are freshly installing the Power-Up). In the setup wizard, on the second last slide, you can set the template board to be the one created in step no. 1 above.

Now the templates should be displayed whenever you click the “Attach Process” button on a card. Note that all team members need to have at least read access to the template board to make it work. Give selected team members write to allow them to add new process templates or change existing ones.

Processes for Trello allows you to handle complex, reoccurring processes in a consistent way by defining process template like “employee onboarding”, which you later can attach to repeating tasks (like, in this example, on every new employee hire).

By design, templates are flexible enough to support deviations or improvements on the fly. If after attaching a template to a card, or even during execution, you feel a need to adapt a process, you are absolutely free to do so by adapting the process on the parent card.

Automatically recurring processes, like weekly or monthly reports, etc., are an interesting extension to this idea, which we are currently looking into and which we may include in future releases. However, as of today, they are not supported by the Power-Up.

Template Variables are a way to automatically copy selected information from a parent card to certain child cards. This is done by including one or more of the following placeholders in a template card’s “name” or “description” fields.

Whenever a template is attached, placeholders are replaced by the value given in the following table:

PlaceholderReplaced byOther effects
{{parent:name}}parent card’s name
{{parent:desc}}parent card’s description
{{parent:labels}}empty stringCopies the parent card’s labels to the child card
{{parent:members}}empty stringCopies the parent card’s members to the child card
{{parent:due}}emptry stringCopies the parent card’s due date to the child card (read below to get important additional info on this one)

With {{parent:due}}, you can optionally append a time span to shift the date by, e.g. {{parent:due-1w6h}} will set the due date of the created card to be one week and six hours before the parent card’s due date.

Allowed time indicators are y (year), ‘M’ (month), ‘w’ (week), ‘d’ (day), ‘h’ (hour), and ‘m’ (minute). You can have ‘-‘ (before) and ‘+’ (after) as modifiers before the interval.

Trello recently introduced a new feature called board and card templates. Don’t get confused, they are not related to the Processes for Trello Power-Up and work in a different way.

Trello’s board templates provide a predefined list structure, which can be applied to newly created boards, so you don’t have to start from scratch. Processes for Trello is flexible enough to work with any structure, be it from a Trello template or your own, battle-proven structure.

Trello’s card templates are single, copyable cards for your most common tasks, which allow to predefine certain card fields and duplicate them on demand. Processes for Trello‘s process templates are way more powerful. Instead of single cards, they allow you to predefine whole sets of temporarily ordered tasks (cards), which you can duplicate and link to a parent card with only two clicks.

Process templates live on a separate team board, which can be configured in the Power-Up settings. By changing the according permissions for members to the template board, you can control who is allowed to edit or create new process templates.

In order to instantiate new processes from a template, members need to have at least read access to the template board.

Troubleshooting

There are a couple of things you can try:

  • Do you have any script blocking plugins installed? If so, try to temporarily disable them and see if this fixes the problem. Maybe your settings are too restrictive and exclude essential scripts of our Power-Up.
  • Do you have third-party cookies or web data storage disabled in your browser config? We need those to cache process information in the Power-Up. Please allow access for host “app.processesfortrello.com” in your browser settings. If these terms don’t have a meaning to you, then these settings are most probably okay.
  • On Power-Up activation, have you seen the config wizard? If yes, have you successfully performed the authorization step on the wizard, where you are asked by Trello if you want to grant the Power-Up access to your boards? If not, look for the “Authorize Account” sub-menu when clicking on “Processes for Trello” in the board’s “Power-Ups” section to grant the Power-Up access.

Despite extensive testing, there are sometimes special configurations and circumstances which may cause problems that we haven’t discovered so far. Don’t hesitate to use the contact form below and ask for support!

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